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Administrative Assistant, Oncology

Location: Gaithersburg, Maryland, United States
Job reference: R-058740
Posted date: 09/09/2019

At AstraZeneca, we’re not afraid to do things differently. We’re resetting expectations of what a bio-pharmaceutical company can be. This means we’re opening up new ways to work, groundbreaking and cutting-edge methods and bringing unexpected teams together.

The Oncology therapy area at AstraZeneca is unparalleled. We have built and strategically acquired one of the most promising Oncology pipelines in the industry. You will be among inspiring oncology industry leaders who will keep you engaged and empower you to be the best. We seek out opportunities to do dynamic meaningful work which means we won't just follow the same course of action time and again if we can see potential in a different way of creating life changing medicine.

Role Summary:

You will provide support to senior managers and provide broader department support to several managers. Tasks may include project management of functional activities, budgets and reporting, representing the managers in responses to different stakeholders, maintaining documentation and SharePoint sites, establishing systems and structures for day to day functioning of their responsibilities.

Additional Day to Day Responsibilities:

  • Responds on behalf of the managers to different stakeholders maintaining high professional standards while meeting conflicting needs
  • Accesses the email account of senior managers to schedule their appointments and answer or redirect routine inquiries from internal or external sources
  • Accurately transcribes, types, formats and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations) using word processing, presentation, graphics and spreadsheet software
  • Provides specialist project based administrative support when required
  • Coordinates internal and external meetings / conferences so that they run smoothly, including meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
  • Performs other administrative tasks using independent judgment and discretion
  • Prepares documents, presentation materials and official information releases and distributes to required stakeholders
  • Coaches and mentors less experienced admin staff to help resolve problems
  • Plans, organizes and schedules own workload through system maintenance so that all activities are completed accurately and on time
  • Completes dashboards, activity tracker and keeps them updated in a proper format
  • Establishes budget tracking, consolidates budget information from different sources, flags overspend, or underspends vs planned budget
  • Works in coordination with other admin for cross functional projects and is the admin point of contact for Global Payer Evidence & Pricing (GPEP) in Gaithersburg
  • Manages the internal SharePoint sites in terms of access, structure and updates

Requirements:

  • 5+ years’ experience supporting senior and/or executive leaders
  • Two-year Associate Degree or proven equivalent experience
  • Able to communicate effectively with ease and confidence, both written and verbal
  • Keen understanding of professional and diplomatic interpersonal skills
  • With an eye for detail, manage multiple projects/tasks simultaneously and effectively
  • Has general knowledge of working globally within a variety of cultures
  • Forward looking, results oriented, focused thinker and proactive
  • Flexible with a 'can-do' attitude
  • Responsive, not reactive, using own initiative
  • Self-developer and learner
  • Demonstrated intermediate to advanced PC skills and ability including Microsoft office and other bespoke industry applications, e.g. SharePoint and BOX
  • Be reliable in handling confidential information
  • Previous or current budget management experience

Next Steps – Apply today!

To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.



AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.